Department of Ethnic, Gender & Disability Studies College of Humanities

Use this form to request support in setting up a menu and ordering food for a meeting or event.

Due to staff workload, submit this form at least one week ahead of your meeting/ event date. For large events (50+ guests), submit this request 3 weeks before the event date.

Submit Catering Request

Use this form to request a payment directly to your vendor, or to an individual who is providing a service, or a guest lecture/performance.

Purchases must be tax exempt.

Submit Request for Direct Payment to Invidual or Vendor

Use this form if you have already paid for business-related goods or services.

• Acceptable receipts must be itemized.
• Receipt must clearly show the name of the vendor, the date and the total amount paid. Credit card receipts, credit card statements, or venmo/paypal/etc screenshots alone are not sufficient evidence for a reimbursement.
• If a gratuity was included, please make sure to clearly mark it on the receipt.
• If alcohol was purchased during a business meal, clearly mark each alcohol item. Alcohol purchases are generally not reimbursable. Contact your administrative lead for more details.
• Taxes will not be reimbursed.

Submit Reimbusement Request

Use this form to register your trip in the University of Utah Concur system. This form is also used to request staff support to book flights and/or hotel.

• IMPORTANT: International travel MUST be registered at least 3 weeks before the trip begins. Due to staff workflow, if today is less than 4 weeks from the international trip start date, please log on to Concur directly to register your trip before you continue with this form.
• If you are requesting staff help with flights, make sure your Concur profile is complete and up to date.

Submit Travel Request

Use this form to request a final reimbursement for your travel. Travel expenses will only be reimbursed after the trip has concluded (see May 2025 policy updates, here).

• Acceptable receipts must be itemized and clearly show the name of the vendor, the dates, taxes and the total amounts paid.
• If you would like per diem payment, you cannot claim reimbursement for individual meals.
• If you are requesting reimbursement for a group meal, please use the comments box to state the business purpose of the meal, number of attendees. If 10 or less attendees, please list all names.
  • If alcohol was purchased during a meal, please clearly mark each alcohol item. Alcohol purchases are generally not reimbursable. Contact your administrative lead for more information

Submit Travel Reimbursement Request